The rapid adoption of technology has significantly altered modern businesses. With various apps, software, and equipment being utilized, it can be challenging to monitor business processes rigorously. As a result, many businesses have performed a systems integration to let these different systems hum in unison.
The shift from manual to digital could be a daunting, albeit necessary, task. Digitization plays a vital role in staying updated and ahead of the competition. However, not every business knows where to start.
Numbers show that 19% of small- and medium-sized businesses did not have a clear idea of how to start with their digitization efforts. A survey regarding local SMEs’ digitization initiatives also concluded that 55% of Philippine-based SMEs were at the very early stages of their digital transformation.
Digitization could be expedited by using business systems integration processes to unify software and tools and ensure that they are interoperable. Let this article serve as your in-depth guide on the telltale signs your business needs a systems integration.
8 Signs Your Business Needs a Systems Integration
While digitization is a good step for businesses, it can produce unintended consequences when too much software is in play. The following examples are the common signs your business should look out for to start system integration.
1. Your processes are complicated
If your system patchwork still includes on-premises, legacy business software, it may do you good in the long run. These may still need some manual inputs from your employees to be interoperable with other systems.
For example, you may need to manually download and filter data from your sales management software, then import them to a different accounting software. Not only does this take time, but it is also prone to costly mistakes, as well.
Integrating these different systems eliminates the need for manual input and essentially automates the process, thus reducing a layer of complexity from your business.
2. You make costly errors due to confusion
If left unattended, businesses may isolate their departments from one another, each having its own systems and processes. It’s vital to reinforce clear communication in every department, no matter the job function, to avoid the risk of data transfer errors, which can be costly.
System integration’s most significant benefit is it centralizes data and ensures accessibility, therefore ensuring that there is only one source of truth within the organization. As a result, this minimizes the occurrence of confusion within the system.
3. Your processes take too long to complete
Managing databases and cross-checking information seem like rudimentary tasks. However, for businesses with big operations, this could cost time and money, primarily if they utilize spreadsheets and account software and share information on a need-to-know basis.
System integration provides different teams in one company with unified information. Having “one source of truth” can improve productivity. Additionally, it can establish a consistent user experience. Additionally, it can drastically improve processes and communication between departments by enabling authentic, real-time connectivity.
4. You use multiple datasets from various sources
If your business runs separate specific marketing, sales, and finance systems, keeping them up-to-date can take a lot of work. For instance, a simple process like creating a new consumer profile needs to be done in multiple systems to keep everything accurately updated.
System integration unifying all critical data creates a consistent source for all departments.
5. Your employees still manually enter data
Observing your accounting department is one way to know if your business needs system integration. If your employees still rely on paper invoices and sales orders or manually enter volumes of information into different sales and accounting systems, then it’s time to scale up.
Business systems integration helps consolidate financial information across company systems and spreadsheets. For instance, your teams won’t have to spend hours cross-checking information, rekeying data, or reconciling data manually.
6. You see discrepancies in reports
If your business still operates with older legacy systems and your workers have to reconcile two versions to update information, it’s time to integrate business systems.
Critical information should be as accurate as possible and readily available to line staff and to key decision-makers above all, and business systems integration aids on that front. System integration provides business intelligence, thus creating KPIs that can be tracked and defined quickly based on high-integrity data.
7. You have a lot of data, but no insights
There is so much software in today’s business landscape, and it can be challenging to gain credible insight.
Businesses with multiple systems often make it more difficult for key decision-makers to fully understand their business and know what they can do to be more efficient. Since system integration unifies data, it allows essential people to identify inefficiencies and optimize processes to stay competitive.
8. Your business has outgrown its systems’ capacities
Every business’ goal is to become successful. However, more customers, employees, and data come with success, creating more complex processes. If aspects of your company become more difficult to tackle due to your continued growth, business systems integration can help.
System integration optimizes production through existing resources, providing the information framework for scaling. This process shares information and production knowledge across the workforce, thus allowing anyone to contribute to driving production forward.
Built for Success
With industries getting more competitive, knowing when your business needs a leg up on the competition is essential. By employing business systems integration processes, you can scale up your business further. Above all, it ensures that you can keep your company competitive for a long time,
If you need a reliable system integrations service provider, look no further than Yondu. Offering business systems integrations services, Yondu can help your company live up to its full potential by untangling and integrating systems and processes. Contact us today and schedule your consultation with Yondu’s team of experts to know more.