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10 Core Business Functions of HRIS You Need to Know

4 minutes read - October 11, 2022 - by Yondu Team
HRIS solutions are becoming essential as companies prime for business growth. Read this article to learn about different HRIS functions.

Different HRIS functions for business, such as applicant tracking, time and attendance management, and benefits administration, help human resource teams fulfill their roles better. These functionalities are especially applicable for businesses in the manufacturing and construction industries, which require robust HR systems to manage large workforce requirements.

With an HRIS, manufacturing and construction companies can adequately handle and compensate their employees and comply with labor laws and regulations. An HRIS can also free HR staff from menial, repetitive tasks, allowing them to work on other, more critical tasks.

If HR tasks overwhelm your team, it may be time to adopt an HRIS to help streamline those processes. This article provides everything you need to know about HRIS for business and core HRIS functions you should take advantage of.

What is HRIS for Businesses? 

A human resources information system (HRIS) allows companies to organize and manage employee data such as personal information, compensation, benefits, attendance, and leave requests. Aside from organizing records, an HRIS helps companies meet labor law compliance requirements, implement and maintain internal policies, onboard and engage employees, and focus on more strategic HR initiatives.

Many HRIS solutions also come with self-service features, which allow employees to file leave requests personally, access and modify their documents, and manage HR concerns. This gives employees autonomy over their data and relieves HR managers of administrative tasks.  

4 Types of HRIS You Need to Know 

HRIS solutions have four types. Each of them offers different features, purposes, and benefits.

1. Operational

Operational HRIS solutions offer standard HR functions like hiring, performance management, and internal organization.

2. Tactical

Tactical HRIS solutions support HR managers in macro-level decisions about their resources. Some decisions are related to recruitment, training and development, compensation, and job analysis.

3. Strategic

Strategic HRIS solutions offer modules that help with long-term decision-making and analysis for the HR team. This system provides an overview of market information and budgets to assist HR managers with goal-setting, future workforce planning, and resource allocation.

4. Comprehensive

Comprehensive HRIS solutions serve as one-stop shops for all HR tasks and information. They support HR managers in recruitment and hiring, job analysis and design, skills inventory, compensation and benefits, and other major HR tasks.

10 Core HRIS Functions for Business 

HRIS functions for business fall under these core categories.

  1. Core HR

Employee information management, organization structure, and employee life cycle are some of the core HR tasks that HRIS solutions can automate. An HRIS can record, store, and organize employee data to help you assess employees, improve the HR experience, and make informed decisions about your company’s structure.

  1. Recruitment Management

Efficient recruitment and hiring processes are the foundation of a successful company. With an HRIS, you can seamlessly collate applications, set up interviews, and keep track of your candidates in one dashboard.

  1. Employee Benefits Management

Managing employee benefits claims can get overwhelming, especially for big companies. You can ease this burden by having an HRIS with a self-service employee benefits module where the users can not only add but also track and manage the claims allocated to them in quick, simple steps.

  1. Attendance Management

Managing employee attendance and schedules is one of the day-to-day tasks that, when streamlined, will positively affect the HR department’s processes. Attendance-focused HRIS functions for business can help you quickly track shifts and overtimes and use that data to compute salaries accurately.

  1. Absence Management

While absenteeism happens across all industries, it’s more common in manufacturing and construction due to illnesses, injuries, and demanding work conditions, among other reasons. While some of these conditions are outside your control, you can use an HRIS to establish a proper absence management system.

An HRIS with an absence management feature makes it easy for employees to request leaves and check their remaining leave balances. You can also use it to approve and reject requests while managing leave overlaps, preventing potential work disruptions.

  1. Training and Development

Training and development are crucial in every workplace, with 74% of workers willing to upskill or reskill to remain employable. HRIS functions for business focused on training and development can help you implement, monitor, and measure the effectiveness of your employee training programs.

With the intuitive training module, you can also identify and address performance gaps and improve employee morale and productivity in the long run.

  1. Grievance Handling

Some employees are hesitant to voice their work grievances because they’re afraid of losing their social status at work or receiving negative feedback from their managers. An HRIS solution with a grievance handling feature like what PeoplesHR offers can encourage employees to share their concerns and suggestions privately.

  1. Manpower Planning

The manufacturing and construction industries typically have fluctuating staffing requirements based on the product’s demand or the project’s timeline. With the Manpower Planning Module of the HRIS, you can hire the correct number of people to fit the opportunities at the right cost, look at past trends or results, and forecast your company’s hiring needs.

  1. Payslips and Timesheets

Payroll administration is often an error-prone task, especially when done manually. HR and finance managers could misclassify employees, miscalculate wages and working hours, and miss important deadlines. HRIS functions for business catering to payslip and timesheet management can reduce these errors.

An HRIS can automatically record attendance and leaves, create payroll reports and payslips, calculate reimbursements, and more. It can also automate payroll processes accurately, saving you from possible penalties due to errors.

  1. Reporting and Analytics

HRIS solutions allow HR managers to gather data automatically and generate reports that can support their policies and strategies. Employing an HRIS with reporting and analytics modules can help you better analyze how to allocate resources for different situations. 

Prime for Success with Technology

Managing a company is not easy, especially in the manufacturing and construction industries, where labor challenges are common. With an HRIS, you can better manage your workforce and processes while saving time and costs. Integrating technology into your operations can also help eliminate repetitive tasks and focus on growth for your business.

If you’re ready to automate your HR processes, experts like Yondu can provide you with a reliable HR software solution. We help streamline HR processes, allowing our clients to focus on growth opportunities in the current digital economy. Schedule a consultation with our experts today to learn more!